2018 agm package
1ST ANNUAL GENERAL MEETING
OCTOBER 19, 2018
BEDFORD, NOVA SCOTIA
1. Call to Order and Introductions
This meeting was called to order at 3:08 by President Shelley Smith following Roberts Rules of Order. Shelley welcomed everyone to the 1st Annual General Meeting of the Nova Scotia Therapeutic Recreation Association and introduced members of the board with regrets from Dawn MacDonald. All members in attendance received voting cards and were asked to please stand, show their card and state their name for the records when they wished to be recognized by the chair.
2. Approval of Agenda
Shelley stated all members should have received the Agenda and reports via email and it was also available on our NSTRA website and Facebook page. Jerry Singleton moved approval of the agenda, 2nd by Adrienne Leblanc. Shelley asked for any additions or changes to the agenda. None brought forward. All in favour, motion carried.
Shelley handed chair to Jennifer Kirby while she presented presidents report.
a. President’s Report
Shelley Smith read the Presidents Report and moved the adoption of the report as presented. 2nd by Andrew Ritcey. No discussion, all in favour; motion carried.
b. Finance Report
Jennifer Kirby read the Finance Report and moved the adoption as presented. 2nd by Amy Bezeau. No discussion, all in favour; motion carried.
c. Recording Officer Report
Beth House read the Recording Officer’s Report and moved the adoption as presented. 2nd by Alan Caldwell. No discussion. All in favour; motion carried.
d. Marketing Report
Jocelyn Barbier read the Marketing Report and moved the adoption as presented. 2nd by Shelly Luddington. No discussion. All in favour; motion carried.
e. Membership Report
Colleen Bateman read the Membership Report and moved the adoption as presented. 2nd by Natalie Baglole. Discussion – Charlotte Sabean recognized by the chair- spoke regarding the distribution of the NSTRA zones, travel times, and strength of membership under previous NSRPH Regions. Charlotte moves that the current zones are reorganized to the following structure:
Northeastern: Cumberland, Colchester, Pictou and Antigonish Counties
Valley: Annapolis, Hants, and Kings Counties
Southwestern: Shelburne, Digby and Yarmouth Counties
South Shore: Lunenburg and Queens Counties
Cape Breton: Cape Breton Island
Metro: Halifax Regional Municipality
Motion was 2nd by Jerry Singleton. Colleen Bateman spoke to the NSRPH regional distribution and the decision made at the 2017 NSTRA strategic planning. Rhonda Booth suggested changing, but keeping language of zones. Ashley Penton spoke in favour of the motion acknowledging what has worked and the networking opportunities. Jerry Singleton spoke to evolution and change, but recognizing that right now we need stability. Alan Caldwell spoke on travelling distances for regions and their cohesiveness. Shelley called for a vote, one abstention, Andrew Ritcey, all other in favour – motion carried. New zone distribution will be reflected on the website and in the election of zone representatives to follow.
Motion to approve Membership Report as presented was 2nd by Coleen Lawlor, all in favour; motion carried
f. By-laws/Policy Development Report
Jennifer Kirby moved the adoption of the ByLaws and Policy Development Report as presented, 2nd by Rhonda Booth, all in favour; motion carried.
4. New Business
a. Motion regarding Self-Regulation
Gary Comeau asked if 4b on the agenda could be dealt with before 4a in interest of time. Agreed.
Rhonda Booth moved “Be it resolved that the membership of the Nova Scotia Therapeutic Recreation Association supports the pursuit of statutory self-regulation for recreation therapists (CTRS) in Nova Scotia and directs that steps be taken by the Association to advance this initiative with government” 2nd by Gary Comeau. Shelley Smith asked for discussion. Gary Comeau spoke about the importance of this move and the protection of the title of Recreation Therapist. Rhonda Booth spoke about the increased awareness of all the roles in Recreation Therapy and how the recreation professionals in our province are very forward thinking. Amy Bezeau asked for clarification – “Did this mean licensure?” and was confirmed. Shelley Smith called for a vote. All in favour; motion carried.
b. Discussion regarding amended By-Laws concerning Membership categories and Board Structure.
i. Shelley asked if there was any questions regarding the email to all members that was circulated regarding this in August2018 – floor opened to questions – Charlotte Stevens-LeBlanc asked if the wording regarding the zone distribution would be amended to include previous motion. Needed adjustments will be made.
ii. Jerry Singleton moves that the NSTRA president or delegate be the liaison to the DAL TR Advisory Committee as per the presentation earlier today. CARTE and two NSTRA student directors also sit on this committee. 2nd by Andrew Ritcey. All in favour, motion carried.
iii. Rhonda Maclean asked where does Education of membership fall in the current board structure with no Past President? Shelley Smith responded that Education is a priority and will be delegated to 2018-2019 board members.
iv. Rhonda Booth moved that two students from the same program could hold the 2 Student Director positions, instead of one from each program (Diploma and Degree). 2nd by Mandi Hatcher. Discussion regarding interest in position and presence at this meeting. Jerry Singleton moved to table the discussion and vote, 2nd by Andrew Ritcey. Shelley Smith called for a vote: all in favour; motion carried.
5. Election of Officers.
Shelley invited Andrew Rictey to conduct the election of officers. Andrew Ritcey clarified some housekeeping items: Mover for an officer do not need a 2nd and 2/3rd vote in favour to close nominations. Andrew asked that all ballots if needed be destroyed at the end of the meeting.
Shelley Smith nominated for President, Shelley accepted nomination. 3rd and final call with no other nominations. Congratulations Shelley Smith.
b. President Elect
Natalie Baglole nominated for President Elect, Natalie accepted nomination. 3rd and final call with no other nominations. Congratulations Natalie Baglole
Jennifer Kirby and Steven Countway nominated for Treasurer, both accepted nomination. 3rd and final call with no other nominations. Both spoke to their abilities and intentions. Voting slips handed out by scrutineers upon presentation of voting card and collected. Congratulations Jennifer Kirby.
d. Recording Officer
Beth House nominated for Recording Officer. Beth accepted nomination, 3rd and final call with no other nominations, congratulations Beth House
e. Six (6) Zone Representatives
i. Northeastern Zone
Alan Caldwell nominated. Alan accepted. 3rd and final call with no other nominations. Congratulations Alan Caldwell.
ii. Cape Breton Zone
No nominations – position remains vacant.
iii. Valley Zone
Lacey Stevenson nominated. Lacey accepted. 3rd and final call with no other nominations. Congratulations Lacey Stevenson.
iv. South Shore
Amy Bezeau nominated. Amy accepted. 3rd and final call with no other nominations. Congratulations Amy Bezeau.
v. Halifax Zone
vi. Southwest Zone
Charlotte Stevens-LeBlanc nominated Charlotte Sabean, Charlotte Sabean accepted nomination. No other nominations. Congratulations Charlotte Sabean.
f. Communications Director
Jocelyn Barbier nominated and accepted. 3rd and final call with no other nominations. Congratulations Jocelyn Barbier.
g. Membership Director
Colleen Bateman nominated and accepted. 3rd and final call with no other nominations. Congratulations Colleen Bateman.
h. Two (2) Student Representatives -
i. NSCC (Diploma Program)
Amy Rizzotto and Victoria Jessome nominated and both accepted. Both spoke to their intentions and interest in the position. Voting slips handed out by scrutineers upon presentation of voting card and collected. Congratulations Victoria Jessom.
ii. DAL (Degree Program)
No nominations – remains vacant
i. Andrew Ritcey moved motion to close nominations, 2nd by Jennifer Kirby. All in favour; motion carried.
j. Andrew Ritcey moved we destroy all ballots, 2nd by Charlotte Sabean. All in favour; motion carried.
k. Jerry Singleton made a recommend the minutes of this first NSTRA AGM contain all attendees.
10. Adjournment and next meeting
Shelley Smith asked for someone to adjourn meeting. Jerry Singleton moved we adjourned. Next meeting in Truro for 2nd AGM and conference.
AGM Sign in Sheet